It is really frustrating to set up a meeting and have it end without really achieving the main goal. Or worse, having to sit in a meeting for 10 hours when you originally planned to be through with it in 2 hours or even 30 minutes. (I’ve been there before)
However, you know we always have your back 100% and even if we always love to cheer for you, we’re here to make sure you keep that flawless smile and amazingly arranged hair intact through your workday. here are 5 tips to help you avoid spending your whole day in a meeting and ensuring that the goal of the gathering was met.
Have an Agenda
Prior to the meeting prepare an agenda that will guide you and the attendees through those matters that will be discussed. Make sure all in attendance have a copy of the agenda prior to the meeting being started (this will ensure that they know when they’re going off radar)
State the Purpose and Goals
Begin the meeting with a clear statement of the purpose for the meeting and the goals sought to be achieved.
Keep Focused on the the Goals
Throughout the course of the meeting, focus on those goals that were stated at the outset. Minor deviations or sidetracks are permissible, so long as they do not distract too much from the stated purpose. If so, use the agenda to remain on topic so as to move efficiently through the topics towards the STATED goal.
Conclude with a Summary
At the end of the meeting briefly review that which was discussed and any decisions made to ensure all are in agreement with the same.
Memorialize the Results
Immediately following the meeting, or as soon thereafter as practical, memorialize the discussion, decisions, and assignments, if any, determined in the meeting and share a copy of the same with all of those in attendance. (So they won’t say they didn’t hear something oh!)
I hope this is helpful. go on and slay the work week away!